A significant quantity of confidential information will be generated during the assessment process. The following procedures will be followed to ensure that the unauthorised release of confidential information does not occur. The following items will be maintained as confidential:
- contents of submissions from applicants unless the applicant agrees to make it more widely available
- clarification questions and responses that are considered commercial-in-confidence
- confidential information produced as part of the assessment process (e.g. meeting minutes and assessment reports) noting that some parts of this information may need to be summarised for any appeals through the appeals process.
In particular, those involved in the assessment process will be asked to treat applications and assessment documents as confidential and ensure they are kept secure.
Furthermore, in order to comply with ethical standards, information must only be used or disclosed for the purposes of assessing and administering the application process. It is unethical and potentially unlawful for individuals to use for other purposes any intellectual property contained in proposals or information provided to them by the Department. To protect confidentiality, individuals must destroy all proposals or information provided by the Department once the purposes for which it was provided have been fulfilled.