Frequently asked questions

These questions relate to Australian Antarctic Science Program application rounds.

In Step 2 (Project Team) why do team members' affiliations keep disappearing?

The relevant team member needs to provide an affiliation in their online profile that matches the affiliation provided in the application. The application system reconciles the team member's details with their profile so this needs to be up to date.

Can I apply for more than one type of grant in the same application?

No, although co-funded postdoctoral fellowship applicants can request up to $5000 per year (up to a maximum three years) for operating costs in addition to the salary request, and RJL Hawke fellowship applicants can request up to $10,000 per year over two years for operating costs in addition to the salary request. This additional funding must comply with the guidelines for research project grants.

I want to apply for a postdoctoral fellowship - can I do this as a chief investigator?

No. Postdoctoral fellowship aspirants must find a suitably qualified researcher to apply as chief investigator and identify as a 'co-funded postdoctoral fellow' or 'RJL Hawke postdoctoral fellow' in Step 2 (Project Team) under 'Project role'. Grant funding is then requested in Step 12 (Budget & Grant) but the CI and prospective fellow must comply with all eligibility criteria as outlined in the guidelines.

Does the maximum postdoctoral fellowship salary amount allow for on-costs?

Yes, up to a maximum 20 per cent, and the total salary + on-costs must be within the maximum rate allowed. This applies to both co-funded and RJL Hawke postdoctoral fellowships and must be identified in the application at Step 12 (Budget & Grant) as part of the grant request justification (do not identify on-costs as a separate item).

Can I apply for a co-funded postdoctoral fellowship and the RJL Hawke fellowship in the same application?

No.

How many fellowships are awarded in each round?

Only one RJL Hawke fellowship is awarded in each round, but there can be multiple co-funded postdoctoral fellowships awarded.

Can a co-funded postdoctoral fellow be based at an institution overseas?

No. The co-funded postdoctoral fellow must be employed by an Australian institution and must legally reside primarily in Australia for the duration of the fellowship. The chief investigator must also be employed at an eligible institution.

Why can't I select logistics to go south in 2018-19?

Due to current project commitments there is very limited capacity to provide logistical support for new projects in the 2018-19 season and you should send your requirements to Science Planning and Coordination.

Why are there restrictions on capability and capacity this round?

While the focus for the round is on non-field activities where possible, this is not exclusive. Applications for fieldwork in 2019-20 and beyond will still be considered within the available capability.

Why can't I see any grant options in the Budget and grant question (Step 12)?

Grant funding is only available to researchers based at eligible institutions and Chief Investigators must ensure their affiliation matches the institution identified in the list in order to access grant options. Scientists working for the Australian Government are not eligible for grant funding under this program and will not be able to access this part of the application.

Can I have an extension beyond the closing date?

No extensions will be given.

Who do I contact if I am having technical difficulties with the application form?

Contact +61 3 6232 3488 as soon as you notice any difficulties.

How do I identify that my project connects with a bigger project?

It is recommended that you use the title to show this connection; for example 'SIPEX: food web studies', where SIPEX is the bigger project. Note that each project has to stand alone and will be assessed separately using the assessment criteria.

You may also find a diagram best explains connections between projects. You can attach the diagram to the application at step 18.

I need a greater character count in some questions.

The form is designed to provide enough space for most projects to make their case. You should make every effort to comply with the character count, but if a serious issue arises contact Science Planning and Coordination. You should also read each question carefully, as some information might be more relevant if placed elsewhere in the application.

Using the attachments wisely will help, but you must make sure the key information about your project is provided in the application form itself. Reviewers and the assessment panel are looking for clear answers and do not respond well to long-winded answers or voluminous attachments.

How do I include special characters?

You can use html tags to format your application. Examples include bold, italics, bullet and numbered lists.

How is my project assessed?

Refer to the guidelines for a full explanation. You should also read the assessment criteria.

When will I know the outcome of my application?

We hope to notify applicants in mid-2019. Updates on timing will be provided on the guidelines at a glance page and further information on project starting times is available in the guidelines.

What happened to the Antarctic Science Advisory Committee (ASAC)?

As part of its Smaller Government Reforms, the Australian Government formally abolished the ASAC on 31 October 2014. ASAC, through the Australian Antarctic Division, assisted the Minister in the development of the science strategy, and the evaluation of science quality, and provided advice on the infrastructure and capability required to support the science program, and alignment with national and international science programs.

What happened to the Antarctic Research Assessment Committee (ARAC)?

As part of its Smaller Government Reforms the Australian Government recommended the functions of the ARAC be absorbed into the Department of the Environment, through the Australian Antarctic Division. The Committee was responsible for the assessment and ranking of all research applications (including grant requests), and assessing annual and final reports for Australia’s Antarctic science program.

Who do I ask for help?

To discuss the research you are planning, contact your Theme Leader. For general help contact Science Planning and Coordination or call +61 3 6232 3600.