Frequently asked questions

These questions relate to Australian Antarctic Science Programme application rounds.

In Step 2 (Project Team) why do team members' affiliations keep disappearing?

The relevant team member needs to provide an affiliation in their online profile. The application system reconciles the team member's details with their profile so this needs to be up to date.

Can a co-funded post-doctoral fellow be based at an institution overseas?

No. The co-funded post-doctoral fellow must be employed by an Australian institution and must legally reside primarily in Australia for the duration of the fellowship. The chief investigator must also be employed at an eligible institution, as identified in Appendix A of the guidelines.

Why can't I select logistics to go south in 2016-17?

Due to current project commitments there is very limited capacity to provide logistical support for new projects in the 2016-17 season and you should send your requirements to Science Planning and Coordination. Logistical support can be requested for the 2017-18 season and beyond. 

I work at the AAD; why can't I see any grant questions?

Scientists working for the Australian Government are not eligible to apply for a grant. Grant funding is only available to researchers based at eligible institutions.

Can I have an extension beyond the closing date?

No extensions will be given.

Who do I contact if I am having technical difficulties with the application form?

Contact Science Planning and Coordination (+61 3 6232 3600) as soon as you notice any difficulties.

How do I identify that my project connects with a bigger project?

It is recommended that you use the title to show this connection; for example 'SIPEX: food web studies', where SIPEX is the bigger project. Note that each project has to stand alone and will be assessed separately using the assessment criteria.

You may also find a diagram best explains connections between projects. You can attach the diagram to the application at step 18.

I need a greater character count in some questions.

The form is designed to provide enough space for most projects to make their case. You should make every effort to comply with the character count, but if a serious issue arises contact Science Planning and Coordination. You should also read each question carefully, as some information might be more relevant if placed elsewhere in the application.

Using the attachments wisely will help, but you must make sure the key information about your project is provided in the application form itself. Reviewers and the assessment panel are looking for clear answers and do not respond well to long-winded answers or voluminous attachments.

How do I include special characters?

You can use html tags to format your application. Examples include bold, italics, bullet and numbered lists.

How is my project assessed?

Refer to the guidelines for a full explanation. You should also read the assessment criteria.

When will I know the outcome of my application?

We hope to notify applicants in early 2017. Updates on timing will be provided on the guidelines at a glance page and further information on project starting times is available in the guidelines.

What happened to the Antarctic Science Advisory Committee (ASAC)?

As part of its Smaller Government Reforms, the Australian Government formally abolished the ASAC on 31 October 2014. ASAC, through the Australian Antarctic Division, assisted the Minister in the development of the science strategy, and the evaluation of science quality, and provided advice on the infrastructure and capability required to support the science program, and alignment with national and international science programs.

What happened to the Antarctic Research Assessment Committee (ARAC)?

As part of its Smaller Government Reforms the Australian Government recommended the functions of the ARAC be absorbed into the Department of the Environment, through the Australian Antarctic Division. The Committee was responsible for the assessment and ranking of all research applications (including grant requests), and assessing annual and final reports for Australia’s Antarctic science programme.

Who do I ask for help?

To discuss the research you are planning, contact your Theme Leader. For general help contact Science Planning and Coordination or call +61 3 6232 3600.